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How To Write On A PDF

How To Write On A PDF

PDFs are non-editable files that are widely used, especially in offices. But non-editable doesn't mean that you can't write on a PDF. How to do it? It's really easy if you follow this guide about writing on a PDF file. In the next lines, you will learn how to add text to a PDF, all online.

The need for wanting to know different ways to write on a PDF isn't limited to one. For instance, suppose you're working at a multinational company, and your employee sends you a layout in PDF format, and you need to resend it after making the required changes to your client. In such a situation, you might look for ways to insert text on a PDF file, or even make more changes using the PDF editor.

Having said that, in this article, we'll talk and give an answer to one of the most searched questions regarding PDFs, which is how to write on a PDF file. In addition, we'll also provide you with different alternatives to do the same. So, without wasting your time, let's get started.

How To Write On A PDF?

If you want to write (add text) to a PDF document, here at FormatPDF.com our tool called "Write on PDF" is the best solution for you out there. In fact, it's an online tool that works for all platforms, be it Windows Mac, Android, Linux, or iOS. With this tool, you can quickly insert text on a PDF (including text and signature) that is already created.

Here are some of the steps you need to follow to add text to your PDF:

  1.  Go to formatpdf.com/en/write-on-pdf/ .
  2. Either tap on the "Select PDF file" bar or drag in the required PDF document to the "Or drag and drop the PDF here" box.
  3. Once you upload your PDF file, the tool that includes a text editor with other functions will open up on the screen. To insert text on your PDF, you need to first click on the "T" that appears on the top left side of the screen. It'll give you access to its writing function.
  4. You'll find a series of settings for color, size, font, bold, italics, underlining, and line spacing for the texts you want to add to your PDF.
  5. Next, click on the "Download" button.

How To Write On A PDF

But writing on your PDF file isn't the only thing you can do. You can split the PDF document into more files; compress it to make it weigh less; or even convert PDF to Word, in order to work more comfortably with the changes you need to make on your document.

What Do You Need To Know About Write On A PDF?

The next important thing for you to learn is about a few aspects concerning how to write on a PDF action are as follows:

  • Whenever you add text to a PDF, make sure that you're using the appropriate color for the reader. That's important because once you're done, you don't want to alter the document again, which will take a lot of your time and energy. Also, it's essential to choose the color of your added text in accordance with the already created PDF file.
  • The position of the text box where you're going to add text to a PDF is another vital consideration. We're sure you don't want to have a PDF where your added text overlaps any elements of your PDF.
  • Of course, the style of the added text will be respected. If the font of the original PDF varies with the font of the added text, the final PDF file will include both the font in its document.
  • The resulting PDF you get will include everything you've added to the PDF file, from font to color, elements to text, etc.

Which Programs Allow You To Write On A PDF?

While online tools like this one are the best alternative if you want to insert text on a PDF, sometimes you might also want to use other options. In fact, there is much third-party software. This section will learn about different ways to write a PDF on different operating systems.

Write On A PDF From The PC

PDFs are one of the best formats to view documents on each type of device; however, the procedure of adding text on a pre-made PDF file isn't something everyone knows. In fact, most people think it's impossible to add text to a PDF on a PC (Windows, Mac, or Linux), but luckily it's not.

Windows 10 And Prior Versions Of Windows

Have you ever tried to add text on a PDF file on a computer with the Windows operating system? If yes, you probably know that it isn't possible to add text to a PDF with a simple file reader. You need to have software like Adobe Acrobat Reader that allows its users to write on a PDF.


Writing on a PDF file on Mac couldn't be anything easier. In fact, it's the only operating system that comes with a pre-build program for getting the work done. Mac has a program called Preview, which helps open PDF documents and has options that let you easily add text to a PDF file.


Almost all Linux devices have a PDF viewer, but not every device comes with the ability to insert text on a PDF. No worries, there are plenty of alternatives available for Linux that you can use for adding text to a PDF file. You can install external apps like LibreOffice Draw, Qoppa PDF Studio, etc.

Write On A PDF From The Smartphone Or Tablet

Smartphones are so popular these days that it comes as no surprise that most people love working with PDFs while on the go. Here's how you can write on a PDF on mobile devices.


If you're an Android user, you've probably noticed that you can open PDF documents on your Android phone but can't add text to an already created PDF file. However, if you want to add text to a PDF, you can resort to an alternative such as Acrobat Reader. It has a feature that allows you to insert text on a PDF that you can use on Android devices.

iPhone (iOS) Or iPad

Of course, there are ways to add text to a PDF on iPhone (iOS) or iPad other than using online tools. You can download and install the Adobe Acrobat Reader app from the App Store for free and use it to add text to a PDF on your iPad or iPhone (iOS).

Husain has been around the internet ever since the dial-up days and loves writing about everything across the technosphere. He loves taking tech apart and see what makes them tick, without necessarily putting it all back together.
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