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Resignation Letter PDF Template Online

When it comes time to leave a job, submitting a resignation letter is an important step in the process. It's a professional courtesy to inform your employer of your decision and to provide them with a written record of your intent to resign.


If you're not sure where to start, don't worry – we've got you covered. In this article, we'll provide you with a comprehensive guide on how to submit a resignation letter, including what to include and how to fill it out.

And to make things even easier, we've also included a free resignation letter PDF template that you can download online.

So whether you're leaving your job for a new opportunity or for personal reasons, we've got all the information you need to make the process as smooth as possible.


Whatever the reason you’re leaving your job, our template will guide you through the process of submitting a professional and respectful document. Simply download the document and edit it with our online tool. Furthermore, remember that you can also sign and print the document with our online tools.

Tips to Submit The Resignation Letter PDF

Submitting this document is an important step in the process of leaving a job. There are a number of reasons why you might need to submit one, such as accepting a new job offer, relocating to a new city, or pursuing further education. Here’s some guidance to keep in mind regarding this process:

  • Before submitting your document, it's a good idea to have a conversation with your supervisor or HR department to let them know of your intent to resign. This gives your employer an opportunity to discuss any concerns or ask questions about your decision to leave. It also allows you to ask any questions you may have about the process of resigning and what you can expect in the days and weeks ahead.
  • After you've had this initial conversation, it's time to submit your document. Your letter should be professional and to the point, expressing your intent to resign and the date on which your resignation will take effect. It's also a good idea to express your gratitude for the opportunity to work with your employer and any colleagues who have helped you along the way.
  • When submitting your letter, you'll want to make sure to follow any specific guidelines or procedures that your employer has in place. This might include submitting your letter to a particular person or department, or following a specific timeline for submitting your resignation.
  • After submitting your text, your employer may schedule an exit interview to discuss your reasons for leaving and any feedback you may have about your experience working with the company. You may also need to complete any outstanding tasks or projects before your departure date, and work with your employer to transition your responsibilities to other team members.

In summary, submitting a resignation letter is an important step in the process of leaving a job. Before submitting your letter, it's important to have a conversation with your supervisor or HR department to discuss your intent to resign. Also, after submitting your letter, you may need to complete any outstanding tasks or projects and work with your employer to transition your responsibilities to other team members.

Step-By-Step: How To Fill In The Resignation Letter PDF Template Online

Writing a resignation letter is an important step in the process of leaving a job. It's important to make sure that you're professional and respectful in your letter, and that you give adequate notice to your employer. Here is a step-by-step guide on how to write a resignation letter in PDF format:

1. Download the Template and Open it in Our PDF Editor

  • Download the template and save it on your computer.
  • Open the template in our PDF editor.

2. Add Your Personal Information

  • Fill in your name, address, city, state, zip code, phone number, and email address at the top of the template.
  • Ensure that this information is accurate and up-to-date.

3. Add the Date

  • Add the date when you plan to submit the text.

4. Add the Employer's Information

  • Fill in the name, title, organization, address, city, state, and zip code of your employer.
  • Make sure that you have the correct information.

5. Address Your Employer

  • Begin the letter with "Dear Mr./Ms. Last Name:"
  • Make sure that you have spelled their name correctly.

6. State Your Resignation

  • In the first paragraph, state that you are resigning from your position as [Job Title] for [Company Name], effective [Date]. Be clear and direct in your statement.

7. Express Gratitude

  • In the next paragraph, express your gratitude to your employer for the opportunities for professional and personal development that you have received during your tenure with the company. Make it clear that you have enjoyed working for the company.

8. Offer Assistance

  • In the final paragraph, offer to assist with the transition in any way that you can.
  • Make it clear that you are willing to help with any necessary tasks.

9. Close the Letter

  • Close the letter with "Sincerely,"
  • Sign your name in the space provided, and then type your name below your signature.

10. Save and Send

  1. Save the document as a PDF file.
  2. Send the letter to your employer via email or print it out and deliver it in person.

Following these steps will help you write a professional and respectful text in PDF format. Remember to be clear, direct, and gracious in your letter, and offer your assistance in any way that you can during the transition. In addition, if you're sending the PDF letter by email, be sure to compress it to make sure the file size is as small as possible.

In conclusion, writing a resignation letter is an important step in the process of leaving a job, and using a PDF template can make it easier and more efficient. By following the step-by-step guide provided in this article, you can create a professional and respectful document that shows your appreciation for your employer and offers your assistance during the transition.

It's important to remember that resigning from a job can be a sensitive and emotional time, so taking the time to craft a thoughtful and well-written text can help ensure that the process goes as smoothly as possible. Good luck!

Meet Maggie, a writer who's made a name for herself in the world of technology writing. After graduation, Maggie landed her first job at a tech company, where she quickly realized her passion for writing about various topics, including cybersecurity, artificial intelligence, and web development. Today, Maggie writes for FormatPDF.com. When she isn't writing about technology, she enjoys traveling, trying new foods, and spending time with her family and friends.
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