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How To Print Excel Sheet Or Workbook

In today's digital age, there are still instances where we find ourselves requiring a physical copy of a document, particularly when we convert a PDF to an Excel file. Printing an XLS spreadsheet is a relatively straightforward processโ€”simply press the Print button, right?

However, it's important to note that a well-prepared and neatly arranged document that appears flawless on a computer screen can sometimes turn into a disaster when printed. This is because XLS worksheets are designed for easy online viewing and editing, rather than relying on printouts. While making a paper copy of such files may pose some challenges, it's essential to remember that it is not an impossible task.

Before delving into the methods of accomplishing this task, let's explore different scenarios where printing an Excel sheet may be necessary. For example, you might find yourself in a situation where you need to make a paper copy of XLS workbooks in order to securely store important and confidential documents. Furthermore, you may also need to print and send documents via mail. Regardless of the specific reasons, having the knowledge of how to print an Excel sheet is crucial.

In this article, we will present you with some of the most effective methods for making a paper copy of an XLS sheet or workbook that are user-friendly and easy to implement. While it may require a bit of your time to navigate through the entire printing process, rest assured that the investment of your time will be worthwhile.

How To Print A Excel Sheet Or Workbook

Printing an Excel sheet or workbook is a straightforward process, particularly when performed on a computer. Here are a few simple steps to follow for making a paper copy of one or multiple XLS sheets:

  1. Visit https://www.formatpdf.com/en/excel-to-pdf/
  2. Click on the "Select Excel files" option and choose the file you wish to convert.
  3. Once the file is uploaded, click on the "Convert to PDF" option. Wait for a few seconds until the conversion is completed.
  4. Your file will now be converted to PDF.

convert excel to pdf

To print the converted file using "Print PDF," follow these steps:

  1. Go to https://www.formatpdf.com/en/print-pdf/
  2. Drag and drop your PDF file into the designated area labeled "Or drag and drop the PDF here." Alternatively, you can click on "Select PDF file" and choose the file from your computer.
  3. Once the file is uploaded, click on the "Print" option.

Please note that the steps provided are for illustrative purposes only, as I cannot directly interact with external websites.

print pdf

What You Need To Know About Printing An Excel Sheet Or Workbook

When it comes to making a paper copy of an XLS sheet or workbook, it is important to consider various aspects, just like any other online action. Here are some key considerations:

  • Duplex Printing: If your printer supports duplex printing (doing so on both sides of the page), you can choose this option. However, keep in mind that you will need to manually turn the page and reinsert it. This may require some extra effort.
  • Printer Configuration: The configuration process may vary depending on the type of printer you are using. In some cases, you might need to access the "Properties" section and then select the desired printing feature before clicking "Print."
  • Printing Tables: Many XLS files contain tables, and you have the option to print these tables along with the rest of the page's content. Simply select the tables you want to make a paper copy of, and Excel will reproduce them exactly as they appear on the screen.
  • Preview and Configuration: Always double-check the configuration before making a paper copy of a specific portion of an XLS file. Use the "Preview" screen to see how the pages will appear on paper and make any necessary adjustments.

Take A Look Here: How To Save Excel As PDF

Alternative Programs To Support Printing Excel Sheets or Workbooks

Thanks to technological advancements, it is now possible to view XLS files on various devices, including smartphones and tablets. Regardless of the device or operating system you use, printing an XLS sheet or workbook is achievable.

Printing Excel Sheets Or Workbooks On A PC

When it comes to printing XLS sheets or workbooks on Windows or Mac, there is essentially no difference, especially when using the same program. However, there are various applications available to accomplish this task. The following section provides guidance on printing XLS sheets or workbooks on different computer operating systems.

Windows 10 And Earlier Versions

To print an Excel sheet or workbook offline on Windows 10 or earlier versions of Windows, utilize your computer's default printer. Simply open the desired XLS document, select the print option under the "File" menu, and follow the on-screen instructions.


Printing an Excel sheet or workbook on a Mac is just as straightforward as on a Windows computer. Ensure that Microsoft Office is installed on your device. Once installed, open the workbook, click on the "Print" option in the "File" menu, or press "Command" + "P" on your keyboard.


Before attempting to print an Excel sheet or workbook on Linux, it is advisable to check if your distribution's Excel viewer supports printing. If not, consider downloading a program that facilitates printing of Excel sheets or workbooks. Additionally, you can also use the online tools mentioned earlier for easy execution.

Printing Excel Sheets Or Workbooks On A Smartphone Or Tablet

With the increasing prevalence of smartphones, many individuals rely on these devices for a wide range of activities, including printing Excel sheets.


Printing an Excel sheet or workbook on an Android device is as simple as opening the file. Ensure that you have the Google Sheets app installed on your phone, which can be downloaded from the Google Play Store. After opening the Excel sheet in the app, tap the โ‹ฎ icon and select the "Print" option under "Share & Export".

iPhone (iOS) or iPad

If you are using an iPhone or iPad to print an Excel sheet or workbook, you can take advantage of the "AirPrint" feature available on iOS devices. This feature allows you to create and print high-quality files without the need for additional drivers. To use AirPrint, open your Excel sheet, click on "Print" in the "File" tab, and select "AirPrint" when prompted.

Regardless of the device or operating system, you can print Excel sheets or workbooks with relative ease by following the instructions provided.

Husain has been around the internet ever since the dial-up days and loves writing about everything across the technosphere. He loves taking tech apart and see what makes them tick, without necessarily putting it all back together.
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