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How To Make A Copy Of A Word Document

How To Make A Copy Of A Word Document

Many people use Microsoft Word as their default text processor. That's because it is the one that enables us to make customized documents with any source material we desire, including text, photographs, and other media. It is so much simpler to do everything because it can be altered. Moreover, it's essential to know how to copy a Word document. Here we tell you how, and also, be sure to check out our page on converting Word files to PDF.

For instance, you might have to deal with a copied Word document while preserving the original one intact. Alternatively, you could keep a backup of it without deleting the original from your device. Moreover, there are situations where you need to make multiple similar text documents. These illustrate two such problems which can be solved if you know how to create a copy of a text document. Fortunately, you can do it in several different ways.

To make things easier, we've prepared this step-by-step guide on how to duplicate a text document with ease. Moreover, we'll also give you a few tips that you can follow to carry out this action more effectively, so sit back and read the complete article.

How To Make A Copy Of A Word Document

If you are someone who's looking for the best way to make a copy of a text document, your search ends here. Microsoft Word is the best program to carry out this task. You have to open your file as a copy and save it.

Here's a step-by-step guide on how to create a copy of a text file using Microsoft Word:

  1. Go to "Microsoft Word."
  2. Press "Ctrl+O" on your keyboard, or click the Ribbon file tab and select "Open."
  3. Go to the location where the file you want to make a duplicate of is saved.
  4. Right-click the required file and tap on "Open As Copy."
  5. A new file will open up with the name Document 2, Copy of Document, or something similar.
  6. Click on the File tab of the new document and tap on the "Save As" option.
  7. Give a name to your new document and browse to the location where you want to save the copied file.
  8. Tap on the "Save" option.

How To Copy A Word Document 2

Once saved, you can convert it to a PDF file if you want using an online tool called Word to PDF.

What You Need To Know About Making A Copy Of A Word Document

Like every other action you perform, there are a few specific elements to be considered to make a duplicate of your file more effectively. These considerations are as below:

  • You can carry out this action in any version of Microsoft Word. However, it's functions might vary depending on the version that you use. Still, we recommend using the latest version, as the better the technology, the better the result will be.
  • Of course, you can edit the copied file if you want. In fact, you can change its formatting, alignments, and everything else. All you need is to use the editing options available on Microsoft Word.
  • Always make sure to rename the final file, or else you will need clarification on the original and copied files. Moreover, you can save the copied file as a "copied file" so that you can easily differentiate between the two.
  • Even though it isn't necessary, you should change the location of your final copied file. That's helpful because you will know the exact location of your copied file. That way, you don't have to waste your time and energy searching the file.

Which Programs Allow You To Make A Copy Of A Word Document

You can use almost any operating system (Windows, Mac, Linux, iOS, and Android) to make a duplicate of a Word document utilizing the above-mentioned method. However, it is true that sometimes it might not work properly or you don't have Microsoft Word. That's why it's important to know how to carry out this action using other methods as well.

Make A Copy Of A Word Document From Your PC

These actions are typically considerably more straightforward on a computer than they are on other devices. That's because the Word format is actually made for computer operating systems. However, your Microsoft Word version and its settings could change depending on whether you use Windows, Mac, or Linux. Therefore, it's necessary to learn how to create a duplicate of a text document on different computer devices.

Windows 10 And Prior Versions Of Windows

Although using Microsoft Word to make a copy of a text document on Windows (10 or prior versions) is the best method, it isn't the only alternative. In fact, there are various ways to do it. You could use Microsoft Excel or download other apps. Moreover, there are various online tools that you can use to carry out the task.


A Word document can be copied in a number of different ways on a Mac. You could use the duplicate command from the File menu as your first resort. Select File> Replicate, open the document you wish to copy, and then save the copied one. Moreover, using the keyboard shortcut Command + D is an additional choice, which is relatively easy to use.


Linux devices support copy and paste. You need to copy the file by clicking it with the right mouse button, then paste it where you want it to go. Using the cp command at a terminal and a command to identify the target folder, Linux also enables you to copy Word files. However, using online tools to carry out this action is more accessible.

Make A Copy Of A Word Document From The Smartphone Or Tablet

Mobile and tablets being some of the most used devices, it's essential to learn how to make a copy of a Word document on mobile devices (Android and iOS). So, let's get going.


On an Android phone or tablet, the best way to create a copy of a text document is by using Google Docs. All you need is to open your Google Docs and tap on the name of the file that you want to copy. Then click on the "Make a copy" option under "More." Then enter a name for it and click on "OK."

iPhone (iOS) Or iPad

Just like Android phones, you can even create a copy of a Word document on iPad and iPhone using Google Docs. You need to open the file that you want to duplicate on Google Docs and tap on the "More" option. And finally, click on "Make a copy" and tap on "OK." Moreover, you can also use Google Slides or the Sheets apps.

Husain has been around the internet ever since the dial-up days and loves writing about everything across the technosphere. He loves taking tech apart and see what makes them tick, without necessarily putting it all back together.
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