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How To Insert A PDF Into A Word Document

Microsoft Word remains a common text editor because of its compatibility with various file formats. For instance, you can embed clip art, images, PDFs, and spreadsheets into your Word files. Moreover, Word and PDFs are the most popular file formats that are used for both personal and professional purposes. In fact, you may sometimes need to combine these two.

If you regularly work with PDFs and Word files, you might have encountered various situations where you need to insert PDFs into a Word file. Suppose you are working on a project and have gathered relevant data and statistics from various PDF reports and research papers. You must embed those files directly into your document to create a comprehensive and organized document.

In the following sections, we will dive deep into multiple techniques that allow you to effectively embed PDFs into documents. From using built-in features in Microsoft Word to using an online tool, we will explore a range of approaches suitable for different devices and operating systems. So, let's get started!

How To Insert A PDF Into A Word Document Step-By-Step

Although there are multiple ways of inserting PDFs into a document, we'll discuss two of the most useful ones in this section. You need to choose the one which suits you the best:

  1. The first is to insert the file as an image into a Word file.
  2. The second is to embed the entire PDF into the document.

Insert The File As An Image Into A Word File

The first way is to embed your PDF as an image into a document. For that, first, convert your PDF to a JPG file. You can do so by using an online tool such as "PDF To JPG."

After that, follow these steps to complete the task:

  1. Open your document.
  2. Click on "Images" from the "Insert" menu and then on the "Images from file" option.
  3. Find your image and click the "OK" button.

Embed The Entire PDF Into The Document

Meanwhile, the steps to embed the entire PDF into a Word document are as follows:

  1. Open the document in which you want to insert your PDF file.
  2. Click on "Object" from the "Insert" menu and then on the "From file" option.
  3. Search for your PDF file and tap the "OK" option.

What You Need To Know About Inserting PDF Into Word

Some of the considerations that you need to keep in mind while you insert a PDF into Word are as follows:

  • Obviously, you can change the size of your inserted file in Word anytime you want using the special menu of objects. Moreover, you can compress your final file using an online tool.
  • If you want to insert the text from a PDF into a document, you can select all the text in the file and then copy and paste it. However, this can sometimes lead to formatting problems. To avoid these problems, you can use a PDF converter tool to convert the PDFs into a Word document, and then paste the text afterward.
  • Remember that normally you won't be able to edit the content in the PDF once you insert it into a document. Fortunately, however, you can use a special online editing tool to do this.

Which Programs Allow You To Insert A PDF Into Word

Adding PDFs to Word always follows a similar process regardless of the operating system, but slight variations may exist. Moreover, knowing your Word version will facilitate the process. Otherwise, you can search for alternative techniques to accomplish the task.

Insert A PDF Into Word On A PC

Since these tasks usually take place on computer devices, we will first see how to insert PDFs into documents on computers. This may vary based on your operating system. Fortunately, though, in most cases, the steps are similar to the ones we discussed earlier. So, let's get started!


Depending on your version of Windows, the procedure to paste PDFs into the required document may vary. For instance, in some cases, a new screen where you can choose "Object" opens up from the "Insert" menu. However, in others, you have to click on "Insert," then on "Text," and then choose "Object." So be sure to check this on your device.


In Mac, you must first open the document and go to the "Object" section. In newer versions, you then navigate to the "Insert" menu and select "Object." Go to the PDF under the "From File" section and click "OK." However, for older versions, refer to the help section and search for "object" to find the option's location.


On the other hand, if you are a Linux user and want to insert a PDF into documents, you can use Microsoft Word or the OpenOffice program. If you can't locate the "Object" option, you can easily refer to the help section for guidance.

Insert PDF Into Word On A Smartphone Or Tablet

Sometimes, you might have to insert a PDF into a document on smartphones or tablets. In such a case, the procedure will depend upon the OS of your mobile device. So, let's see how it's done!


Inserting a file into a document on Android is complex. Therefore, using an application specifically designed for such a task is better. You can find such apps on the Google Play Store. You must search for "insert PDF into Word" and see which app is available for your operating system.

iPhone (iOS) Or iPad

If you are an iPad or iPhone user, you can search for an appropriate app to insert PDFs into documents on the Apple App Store. You can easily install a program with good ratings and reviews. However, you can also install Word on your iOS and follow the instructions above.

Husain has been around the internet ever since the dial-up days and loves writing about everything across the technosphere. He loves taking tech apart and see what makes them tick, without necessarily putting it all back together.
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