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How To Edit A Text Box In A PDF

Ever found yourself in a situation where you needed to make changes to a PDF document but got stuck when it came to editing those pesky text boxes? Fret not, because we've got just the solution for you! In this informative piece, you'll discover step-by-step guidance on editing word boxes in a PDF.

Life is full of surprises, and so are PDFs. Imagine you've just received a professionally crafted PDF resume, but you spot a minor typo that's begging to be fixed before you forward it to potential employers. Or perhaps you're collaborating on a team project, and the project details in the PDF presentation need a quick update without starting from scratch. These are just a few instances where the ability to edit a text box in a PDF becomes a game-changer.

In our article, we'll take you through the process with crystal-clear, step-by-step instructions that'll make you feel like a pro. We'll also sprinkle in some valuable tips and advice to ensure your edits are not only seamless but also aesthetically pleasing. And because we believe in options, we won't stop at just one solution. If you're on Windows, Mac, Linux, Android, or even rocking an iPhone, we've got your software needs covered. Let's get to it!

How To Edit A Text Box In A PDF Step-By-Step

Here's your step-by-step guide to seamlessly edit text boxes in a PDF using FormatPDF's online tool:

  1. Go to "Edit PDF".
  2. Click on the "Upload PDF" button and select the document you want to edit from your device. The document will be uploaded to the editor.
  3. Once the file is loaded, browse through the document and locate the word box you want to edit. Click on the text box to select it. You'll see handles around the box, indicating that it's selected.
  4. With the text box selected, you'll notice that the words become editable. Simply click inside the box and start typing to make your changes. You can also delete or add words as needed.
  5. If you want to go beyond simple text changes, explore the formatting options available. You can change the font style, size, color, alignment, and more to match your desired look.
  6. Before considering your task complete, take a moment to review the edited file. Make sure all your changes are accurate and in line with your expectations.
  7. Click "Download". Congratulations! Your edited PDF with the updated word box is now ready to be shared, printed, or used for any purpose you have in mind.

What To Keep In Mind While You Edit A Text Box In A PDF

Here's a helpful set of tips and advice to keep in mind as you edit word boxes in a PDF:

  • Precision is Key: Take your time while editing to ensure accuracy. Check spellings, grammar, and the placement of your words within the box.
  • Font Consistency: If your PDF uses a specific font style, try to maintain consistency when editing. Choose a font that matches the original as closely as possible.
  • Spacing and Alignment: Pay attention to spacing and alignment. Keep the text neatly aligned within the box and maintain consistent spacing between words and lines.
  • Avoid Overcrowding: If you're adding new content, make sure not to overcrowd the word box. Maintain readability by giving your text some breathing room.
  • Backup Your Original: Before making any edits, create a backup of the original file. This ensures you have a safety net in case anything goes wrong during the editing process.
  • Test Responsiveness: If your document might be viewed on different devices, test how the edited word box responds to different screen sizes. Make sure the text remains legible and well-formatted.
  • Review Thoroughly: Once you're done editing, take a moment to review the entire document, not just the edited word box. Ensure that the changes you've made fit seamlessly with the rest of the content.
  • Share for Feedback: If possible, share the edited document with a colleague or friend for a fresh pair of eyes. They might catch errors or suggest improvements you hadn't noticed.
  • Security: If the file contains sensitive information, be cautious when sharing the edited version. Ensure you're not accidentally exposing private data.
  • Practice Makes Perfect: Don't worry if you're new to editing. The more you practice, the more confident you'll become. Each edit is a learning opportunity.

Which Programs Allow You To Edit Text Boxes In A PDF

Whether you're a Windows enthusiast, a Mac devotee, a Linux aficionado, or someone who prefers the convenience of Android or iPhone, we've got you covered. Discover a range of software options that cater to your platform of choice, ensuring that you can achieve your editing goals no matter your device.

Edit A Text Box In A PDF On A Computer

Here's a section detailing the programs that allow you to edit text boxes in PDFs on Windows, Mac, or Linux.


  • Adobe Acrobat: The quintessential PDF editor, Adobe Acrobat provides a robust platform for editing text boxes in PDFs. Its user-friendly interface and powerful features make it a popular choice for Windows users, although it is highly-priced.
  • Microsoft Word: Believe it or not, Word also offers PDF editing capabilities. You can open PDFs in Word and make text box edits seamlessly, especially if you're already familiar with the Word interface.


  • Adobe Acrobat Pro DC: Just like its Windows counterpart, Adobe Acrobat Pro DC is the go-to choice for Mac users. It allows you to effortlessly edit text boxes and make a variety of modifications to your PDFs, at a cost.
  • Preview: Mac's built-in Preview application also enables basic text box editing in PDFs. While not as feature-rich as some other options, it's convenient for simple edits.


  • Okular: This open-source PDF viewer for Linux also provides some basic editing functions, including word box edits. It's a lightweight option for those looking for simplicity.
  • LibreOffice Draw: Part of the LibreOffice suite, Draw offers PDF editing features on Linux. While not exclusively for PDFs, it can handle text box modifications and more.

Edit Text Boxes In A PDF On A Tablet Or Mobile

Here's a section detailing the programs that allow you to edit word boxes in a PDF on Android or iPhone:


  • Adobe Acrobat Reader: The mobile version of Adobe Acrobat offers text box editing capabilities on Android devices. It allows you to modify word boxes, add comments, and make annotations to your PDFs.
  • Xodo PDF Reader & Editor: This popular Android app combines viewing and editing features. Xodo lets you edit text boxes, highlight words, add notes, and more, making it a comprehensive choice for mobile PDF editing.


  • Adobe Acrobat Reader: Just like on Android, Adobe Acrobat Reader for iPhone enables you to edit text boxes in PDFs. It brings the power of Adobe's editing tools to the palm of your hand.
  • PDF Expert: This iOS-specific app offers a streamlined and intuitive interface for editing word boxes in PDFs on your iPhone. It's known for its user-friendly design and comprehensive editing features.
  • GoodReader: While primarily known as a PDF viewer, GoodReader for iPhone also provides basic text editing functionality, allowing you to make modifications to word boxes within PDFs.
Meet Maggie, a writer who's made a name for herself in the world of technology writing. After graduation, Maggie landed her first job at a tech company, where she quickly realized her passion for writing about various topics, including cybersecurity, artificial intelligence, and web development. Today, Maggie writes for FormatPDF.com. When she isn't writing about technology, she enjoys traveling, trying new foods, and spending time with her family and friends.
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