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How To Convert Your Resume (CV) To PDF Format

Using the "Word to PDF" tool (developed by FormatPDF.com) is an effective way of converting a CV into a new format. This online tool is really helpful as it converts resumes to PDFs, which is important to prevent anyone from making any changes to your resume (CV).

Here are some simple steps to convert your CV using this tool:

  1. Go to formatpdf.com/en/word-to-pdf/ .
  2. Tap on the "Select Word file" button that appears on the top of the page and select the required document or drag your file into the "Or drag and drop the Word here" option.
  3. After that, a window will pop up on the screen (no matter whether you've entered via mobile device or browsed from your computer) in which you need to select a Word file in .docx, .doc, or other formats.
  4. Once you're done uploading the Word file to the platform, you just need to tap on the "Convert to PDF" button, and the tool will automatically carry out the conversion. Remember to wait for a couple of minutes to complete the conversion process.

Use Our Tool Now: Convert .DOC & .DOCX To PDF

10 Cases When You Should Send A Resume (CV) In PDF Format

  • When Instructions Specify: Send a PDF when the job listing or recruiter specifically requests resumes in this format.
  • For Email Applications: Use PDFs when emailing your resume to ensure that the formatting is preserved, regardless of the email client or operating system the recipient is using.
  • When Submitting Online: If you're uploading your CV to an online job application system and there are no file format requirements, opt for a PDF to maintain the design and layout.
  • For Professional Industries: In fields where a professional presentation is paramount, such as law, finance, or academia, a PDF is the preferred format.
  • When Using Complex Formatting: If your resume includes multiple columns, specialized fonts, or other intricate formatting, PDFs will keep the design intact.
  • To Prevent Alterations: Send a PDF when you want to ensure that your content cannot be easily altered or when you want to convey a more finalized and polished document.
  • For Networking: When networking, a PDF is a versatile format that can be easily shared and viewed across different platforms, making it a reliable choice for sharing your resume.
  • For Printing: If there’s a chance your CV will be printed out, send it as a PDF to avoid any printing issues related to formatting discrepancies.
  • When Sending a Portfolio: If your resume is part of a larger portfolio that may include images, graphs, or other visual elements, PDFs can encompass all these elements cohesively.
  • When Preserving Accessibility: If you've ensured your PDF is accessible (for example, to people using screen readers), sending PDFs can be a good way to preserve these accessibility features.

10 Tips For Sending a Resume (CV) In PDF Format

  • Use a Descriptive Filename: Name your file clearly, typically with your full name and the word 'Resume' (e.g., "John_Doe_Resume.pdf").
  • Ensure Compatibility: Make sure your document is saved in a version that's compatible with older Adobe Reader versions to avoid opening issues on the recipient's end.
  • Optimize the File Size: Ensure the file is not too large by compressing images and content if necessary, making it easier to upload or email without losing quality.
  • Include Keywords: Ensure your file is text-searchable and includes relevant keywords since some employers use software to scan resumes for specific terms.
  • Keep It Professional: Use professional fonts and formatting to make a good impression—PDFs should enhance readability, not detract from it.
  • Test the File: Send the document to yourself or a friend first to test that it opens and appears as expected on different devices and email clients.
  • Protect Your Information: If you’re including sensitive information, use the security features of the PDF format to protect your document.
  • Include Hyperlinks: If your resume references your professional online profiles or portfolios, make sure they are included as active hyperlinks in the file.
  • Check File Integrity: Ensure there are no corrupted graphics or errors that occurred in the conversion process.
  • Avoid Password Protection: Unless required, do not password-protect your resume, as this could cause inconvenience to the employer and possibly hinder your application.

10 Advantages Of Sending Your Resume (CV) In PDF Format

  • Universal Compatibility: PDFs can be opened on any device (Windows, Mac, iOS, Android) with a consistent format, avoiding compatibility issues.
  • Preserved Formatting: The layout, fonts, and structure of the document remain unchanged, ensuring that the resume looks the same on every screen or when printed.
  • Professional Appearance: PDFs are widely regarded as more professional compared to other formats like Word documents or plain text.
  • Smaller File Size: PDFs can often be compressed to a smaller file size without losing quality, making them easier to email and quicker to download.
  • Security Features: PDFs can be password protected, and editing restrictions can be applied, keeping personal information safe and preventing unauthorized alterations.
  • Readability: Nearly every operating system with any standard browser can open PDFs, which makes it a very accessible format for recipients.
  • Integration with ATS: Most Applicant Tracking Systems (ATS) can read and parse PDFs effectively, which is crucial for the job application process.
  • Easy to Create: Many word processors and design software can easily export documents to PDF format.
  • Embeddable Elements: PDFs support a range of media, including images and links, while keeping file sizes manageable.
  • Non-editable Format: Sending a non-editable file ensures that accidental changes aren’t made to the resume when opening or viewing it.

Which Programs Allow You To Convert Your CV To PDF Format?

It’s possible that you might want to use an offline tool to transform your resume. Whether you need to convert your CV to PDF on a mobile device or computer, we have suitable solutions for you.

Windows

There are multiple ways to convert a resume on a Windows device. Here are some methods:

1. Google Docs

  1. Upload your Word resume to Google Drive and open it with Google Docs.
  2. Click on 'File', then go to 'Download'.
  3. Choose 'PDF Document'.

2. Print to PDF

  1. Open your resume with any application that provides a print option (like Microsoft Word, Notepad, or any web browser).
  2. Choose 'Print' (or press Ctrl+P).
  3. In the printer selection dropdown, choose 'Microsoft Print to PDF'.
  4. Click 'Print' and then name your file and save it to your desired location.

Mac

Mac users have several built-in options for converting resumes. Here are some methods:

1. Using Pages

  1. Open your resume in Pages, which is Apple’s word processor.
  2. Click on 'File' in the menu bar.
  3. Select 'Export to' and then choose 'PDF'.
  4. Adjust any settings as necessary, then click 'Next' to save your document.

2. Using Preview

  1. If your resume is in an image format or a text format that Preview can open, double-click the file to open it in Preview.
  2. Once open, go to 'File' in the menu bar and select 'Export as PDF'.
  3. Choose your save location and rename the file if needed, then click 'Save'.

Linux

Linux users can convert documents using several built-in tools and commands. Here are some methods:

1. LibreOffice

  1. Open your resume in LibreOffice Writer.
  2. Go to 'File' in the menu bar.
  3. Select 'Export As' and then choose 'Export as PDF'.
  4. Configure any settings as you see fit and then click 'Export'.
  5. Choose where to save your document and name the file.

2. OpenOffice

Similar to LibreOffice, OpenOffice provides an option to export documents to PDF.
Open the resume in OpenOffice Writer:

  1. Select 'File' > 'Export as PDF'.
  2. Set the options for your file and click 'Export'.

Android

Android devices offer various options to convert resumes and other documents without using online converters. Here's how you can do it:

1. Adobe Acrobat Reader App

  1. If you have Adobe Acrobat Reader installed on your Android device, open the app.
  2. Go to 'Files' and locate your document.
  3. Open the document and tap the three-dot menu.
  4. Choose 'Print' and select 'Save as PDF' as the printer.

2. Android’s Share Feature

  1. View your resume in any document viewer app.
  2. Use the 'Share' feature and select 'Print'.
  3. In the print preview, change the printer to 'Save as PDF'.
  4. Tap 'Save' to convert and save your resume.

iPhone (iOS) Or iPad

Converting a resume or any document to PDF on an iPhone is quite straightforward thanks to iOS's built-in features and various apps that support this conversion. Here are some methods to do so:

1. Using the Files App

  1. Open the Files app and locate the document you want to convert.
  2. Tap on the document to open it and then tap the share icon (a box with an upward arrow).
  3. Scroll down and tap on 'Print' to open the print options.
  4. Pinch outwards on the print preview with two fingers to turn it into a PDF.
  5. Tap the share icon again and save the document to the Files app or send it via email or another method.

2. Using the Pages App

  1. Open your resume in the Pages app.
  2. Tap the three dots in the top right corner to open the menu.
  3. Tap 'Export' and choose 'PDF'.
  4. Save the document to your desired location or share it directly from this menu.

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Frequently Asked Questions About Converting Your Resume (CV) To PDF Format

Converting your resume (CV) to PDF format offers several advantages:
  • Universally compatible: PDF is a widely accepted file format that can be opened and viewed on various devices and operating systems without losing formatting or layout. It ensures that your resume appears the same to the recipient, regardless of the software or device they use.
  • Preserves formatting: When you convert your resume to PDF, it retains the original formatting, fonts, and layout. This ensures that your document looks professional and maintains its intended structure, avoiding any potential issues that may arise when sharing in other formats.
  • Security and protection: PDF files can be password-protected, restricting unauthorized access and preventing others from editing or altering the content of your resume. This feature helps to maintain the integrity of your CV during the application process.
  • Easy to send and print: PDF files are generally smaller in size compared to other formats, making them easier to attach to emails or upload to job portals. Additionally, PDFs can be printed without any compatibility issues, ensuring that your resume looks the same when in physical form.
While converting your resume to PDF format is relatively straightforward, it's essential to consider a few guidelines to ensure the best outcome:
  • File size: Keep the file size of your PDF reasonable, as excessively large files may be challenging to upload or share. Compress images and avoid unnecessary formatting elements to reduce the file size while maintaining the quality and readability of your resume.
  • Font compatibility: When choosing fonts for your resume, opt for commonly available fonts that are likely to be installed on most devices. This ensures that your resume's appearance remains consistent when viewed by different recipients, even if they don't have the exact fonts you used.
  • Check for accuracy: Before converting your resume to PDF format, thoroughly review the document to ensure there are no typos, formatting errors, or missing information. Once converted, it can be challenging to make changes without going back to the original document.
  • Test the PDF: After conversion, open the PDF file and review it to verify that the formatting, layout, and content remain intact. Check for any issues such as overlapping text, misplaced images, or distorted formatting. Make necessary adjustments and reconvert if needed.
If your resume includes images or graphics that may not convert well to PDF format, there are a few options you can consider:
  • Remove or replace the problematic elements: If the images or graphics are not essential to your resume and you can convey the information without them, consider removing or replacing them with text. This will ensure a smoother conversion process and maintain the integrity of your resume in PDF format.
  • Convert images to a compatible format: If you want to keep the images or graphics in your resume, make sure they are in a compatible format before converting to PDF. Use common image formats such as JPEG or PNG, and avoid formats that may cause issues during conversion, such as TIFF or BMP. Convert the images to the desired format using image editing software before adding them to your resume.
  • Use PDF conversion tools: If you encounter difficulties with the conversion process, consider using specialized PDF conversion tools or online converters. These tools can often handle complex document formatting, including images and graphics, while ensuring a smooth transition to PDF format.
Converting to PDF should preserve your resume's formatting across different platforms and devices.
Yes, you can convert documents on both Android and iOS devices using built-in tools or downloadable apps from the respective app stores.
When you convert a document, the fonts used in the document are embedded into the file, so there's no need to include them separately.
PDFs are not meant to be edited, but you can use online editing tools or revert to your original document format for significant changes.
Once converted, the file extension should change to '.pdf', and you should be able to open it so you can review its formatting and content.
Return to your original document, adjust the formatting, and try converting it again. Ensure you're not using unsupported fonts or elements that may not be rendered correctly.
Yes, you can use the built-in 'Print to PDF' feature in macOS, or export documents as PDFs using Pages or other word processing software.

Update History: 03/11/23 Added new sections '10 Cases When You Should Send A Resume (CV) In PDF Format', '10 Tips Guidance For Sending a Resume (CV) In PDF Format', '10 Advantages Of Sending Your Resume (CV) In PDF Format', new GIF screenshot and more FAQs.

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Husain has been around the internet ever since the dial-up days and loves writing about everything across the technosphere. He loves taking tech apart and see what makes them tick, without necessarily putting it all back together.
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