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How To Add Page Numbers To A PDF

In this article, we show you how to add page numbers to a PDF document, so you can do it yourself with the help of our tool.

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If you have a PDF document created by you or someone else, you may be interested in adding page numbering. That way, it will be much easier for you to work with it or to refer to some specific sections. To do this you will need to upload the PDF file to a platform or program that allows you to add that numbering.

You may have forgotten to add page numbers to the pages when you were creating the PDF. Or it may be a decision that you realized later on would be really useful. Whatever the situation you find yourself in, don't worry because numbering a PDF is very easy.

In this article, you will learn the steps to add page numbers to a PDF document. Let’s go!

How To Add Page Numbers To A PDF Document Step-By-Step

The numbering of the PDF file is done quickly when you use a platform such as FormatPDF.com. By following these steps, you will see how to get your document with page numbering in just a few clicks.

  1. Go to https://www.formatpdf.com/en/add-page-numbers-to-pdf/
  2. Select the button that says "Select PDF files" and browse through the folders on your computer. Another way to do this is to drag the file from the folder to the section with dashed lines.
  3. After that, a new screen will open where you will see all the sheets in the PDF in thumbnail format. There is a red dot that will tell you where the page numbering will be placed.
  4. On the right side, you will see that it says "Settings". There is where you select through the grid where you want the numbering, font, size, etc. to appear. Everything is customizable.
  5. When you have finished adjusting all the elements, click where it says "Insert page numbers". The numbering will automatically be placed.
  6. Finally, click where it says "Download PDF" to get the final file!

What You Should Know About Adding Page Numbers To A PDF Document

As with any action performed on a PDF document, there are a few things to keep in mind:

  • The actual process of adding page numbers is almost instantaneous. It may vary in time if you have a document with many pages.
  • Thanks to the "Settings" tool, you can decide if you want to add the numbers in the center, corners, header or footer section. You can choose the specific place where you want the page numbers to be added.
  • If you want to add page numbers to a PDF that’s protected, then the first thing to do is to unprotect it. You have to use a tool to unlock it and, from there, you can perform all the editing actions you want, such as adding page numbers.
  • The formatting and all the content inside the PDF file will not be modified. The only thing you will do with this tool is to add page numbers to the sheets you want.
  • You don't need to go page by page placing the numbers, as the program will do it for you. The only thing you need to determine is the type of numbering and formatting you want, and the rest will be done automatically.

Which Programs Allow You To Add Page Numbers To A PDF Document

In addition to the option of doing this on an online platform, it’s good to know about other options. Thus, you will be able to choose the best method depending on your operating system or the circumstances in which you find yourself.

Add Page Numbers To A PDF On A Computer

Doing this task on a computer is always much simpler than on a mobile. What may vary is the exact instructions you’ll have to follow, depending on your operating system and the program you’ll use.


If you want an alternative, you have for example A-PDF Number. This is a free program that you can download and is available for Windows. From there, it’s as simple as uploading the PDF file and choosing where you want the page numbering to be added.


On Mac, the "Preview" program is the one that allows you to add page numbers. However, in this case, you have to do this manually, as it does not have the option to do it automatically:

  1. Open the PDF document in Preview.
  2. Go to the "View" menu and then see if the option that says "Show markup toolbar" is selected.
  3. A bar will appear at the top. Choose the button labeled "Text Box". With this, you will be able to type. Drag the box to the position you want and type the page number.
  4. Copy it to the rest of the pages that you want to be numbered.
  5. Go to the "File" menu and there select "Save”!


For Linux, it is best to use the online platform mentioned above.

Add Page Numbers To A PDF On A Cell Phone Or Tablet

Sometimes, we receive a PDF on a mobile or tablet and we don't have a computer nearby. While you can use online methods such as FormatPDF.com, there are other options available.


On Android, there are several applications to make modifications to a PDF file. What it comes down to is to find the right one for you. Go to the Google Play Store and type in "add page numbers to PDF". You will see many options appear. Download one of them and try modifying the file!

iPhone (iOS) or iPad

On iPhone and iPad, there are several applications available that allow you to add page numbers to a PDF document. Search in the App Store for the most suitable one, download it and give it a go.

Erika has worked for local and foreign media (The New York Times-About.com/eHow.com/Vivemichigan.com, etc) and for countless clients and private communication agencies. She is an audiovisual producer, screenwriter and has a degree in Audiovisual Communication. She has created all types of content on different topics and formats, both written and audiovisual. She currently collaborates as a freelance writer at FormatPDF.com.
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